Arts in Education

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Scheduling a Program

1. Contact your school district's Arts-In-Education Coordinator or check with your school administrator on the availability of funds and the school's procedure for handling program requests.

2. The Program Request Form is used to order in-school programming. Complete a request form (found in the back pocket of the catalog or at this website). Copy the original request form as needed. Be sure to provide all information.

3. Follow your school's procedures. In order to process requests, the AIE office must receive the completed request form, signed by the AIE Coordinator and anyone else required to authorize requests.

4. A three-week lead-time is minimum for booking artists. AIE staff will contact the artist to verify the presentation you have scheduled or try to schedule a presentation on one of the dates you requested. Please note that many artists schedule programs months in advance. The sooner requests are made, the greater the likelihood of scheduling programs. In the event a program cannot be scheduled, your AIE coordinator will be contacted for alternative choices.

5. A confirmation contract of the scheduled presentation will be sent to the artist and to the district AIE Coordinator, along with an evaluation form. The district coordinator will then forward the forms to the teacher(s) involved. The teacher requesting the program is responsible for contacting the artist to plan and then reconfirm the scheduled presentation approximately one week before it is to occur. Should there be a problem contacting the artist, call the AIE office; we are happy to help.

6. The educators and artists involved will evaluate the experience and return evaluation forms to the AIE office. The artists submit a claim form to the AIE office and DCMO BOCES pays the artist.

About Prices:

1. Artist/presenter fees are set by the artist. Travel costs are calculated at the current IRS rate unless indicated otherwise in the description. The AIE office will calculate travel expense at the time of booking.

2. The 10% administrative fee is assessed on the artist's fee only, not travel or materials costs.

3. A presentation of one class period in length is a quarter-day, a half-day involves two such presentations, and a full-day is four presentations unless otherwise noted by the artist.