Special Program Finances Management

Special Program Finances Management


Special Program Finances Service developed out of a need for School Districts to become more effective and efficient in maximizing their State Aid potential. In 2004, Special Program Finances Tracking (STAC) provided services to 7 component districts. In 2005, our Medicaid Service was added, providing service to 3 component districts.

We are currently providing STAC and Medicaid Reimbursement services to school districts within 7 BOCES and 17 counties in Central New York.

Systems Tracking and Accounting for Children (STAC)

Our STAC Service is designed to work collaboratively with the CSE Office and the School Business Official. Our service goal is to bridge the gap between finances and programming for the benefit of students. Our service provides the following to participating districts:

  • Act as a liaison between District Offices, SED, STAC Unit, Questar III State Aid Planning, and the Rate Setting Unit
  • STAC High Cost, Summer, Private and Chapter students throughout the school year
  • Tracking of Foster Care placements and assistance with Foster Care billing
  • Gather and analyze data to compute the cost of in-district students and their programming
  • Promote communication and provide continual trainings on current State Aid topics
  • HCSAR/AVL verifications throughout the year
  • Guidance on McKinney-Vento and Homeless STAC
  • Co-Ser Service
Medicaid Reimbursement

Our Medicaid Reimbursement Service is designed to be a collaborative effort between our staff and your CSE Medicaid designee. Our service provides the following to participating districts:

    • Act as liaison between school districts and the SED, OMIG, Department of Health, Regional Information Centers
    • Monitor all documentation and program compliance
    • File claims for Medicaid reimbursement
    • Update ClearTrack, IEP Direct and Client Claiming Module of pertinent information
    • Extract reports for the claiming and processing Medicaid eligible student
    • Communicate updates, issues and activities monthly
    • Provide on-going service support
    • Co-Ser Service
 Additional Services(fees may be applied)
  • Review of Special Education Fiscal Procedures and Audit Support
  • Form A Attendance Report
  • Consultation Services
  • Presentations
  • Trainings relating to Medicaid and State Aid topics
  • Medicaid Compliance Program Support

Contact Information:

Aimee Warner
Special Program Finances Coordinator
(607) 335-1342
Cynthia Hutchinson
Special Program Finances Assistant Coordinator
(607) 335-1344
Barb Kelleher
Medical Billing Clerk
(607) 335-1247
Shanie Mack
Medical Billing Clerk
(607) 335-1345
Beatrice Bailey
Medical Billing Clerk
(607) 206-1176 

Cathy Honrath
Special Program Finances
Assistant Coordinator
607) 335 -1351
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